Presenter Information- Posters

Poster Session Event

Tuesday, July 12, 2016

6:00 p.m.-8:00 p.m.


Poster Areas:

Grand Ballroom: Salon C

Windsor Hallway

Windsor Ballroom: Salon A & B


Welcome Reception Locations:

Grand Ballroom Patio Area

Grand Ballroom Pre-Function Corridor


Information for Poster Presenters

1) There will be 100 posters. All presenters are assigned a poster number, click here for diagram.

2) The standard size poster is 3’ by 4’ (height by width).  The poster boards are 4’ x 8’ (height by width).  Thumb tacks will be provided. 

3) All posters should be printed horizontally (landscape style), but if they must be printed vertically (portrait style), they can be no longer than 4 feet.

4) Presenters will put up posters on Tuesday, July 12, anytime between 4:00 p.m. - 6:00 p.m. and authors must stand with their poster from 6:00 p.m. - 8:00 p.m.

5) Posters should be removed by authors immediately following the session. Any posters not removed after the session will be kept at the Conference registration desk in the Grand Ballroom: Pre-Function Corridor until Friday, July 15 at 3:30 p.m., after which they will be recycled.  

6) Optional: Presenters may want to bring additional literature to post with poster. An envelope is helpful to hang additional materials in.

7) Abstracts scheduled for presentation in the poster session will be grouped, numbered and listed in the final program.  

8) The poster board is double-sided with one presentation on each side.  Your assigned number will be in the upper right hand corner of the poster board.  The boards will be arranged in numerical order.

9) Each author is responsible for assembly and removal of his/her own presentation. 

10) All poster presenters are required to address potential conflicts of interest directly on their poster or in an accompanying handout at the meeting. (You may want to bring additional literature to post under your poster. An envelope is helpful to hang additional materials in.)

11) All illustrations should be made in advance.  Bear in mind that your illustrations will be read from a distance of about 3 feet or more.  Charts, drawings and illustrations might be similar to those you would use in making slides - simple and bold.   Do not mount your illustrations on heavy board. Information should be typed in a large typeface.  Tip: Readability is the key, therefore, keep illustrative material simple.