To accommodate as many talks as possible, up to 5 presentations will be included in each 90-minute session of contributed talks. Up to eight of these 90-minute sessions will run in parallel from Monday, July 13 - Wednesday, July 15.
Each individual presentation runs for 18 minutes, including approximately 16 minutes for the talk and 2 minutes for questions and answers. Each session has a chair who will keep the time and take questions from the audience. You can find the name of the session chair in the document referred to above. Please arrive at the room at least 5 minutes before the session starts and introduce yourself to the chair immediately.
In the unfortunate event that you cannot present your talk, please let the organizers know immediately by sending an email to email@example.com. If you do not send an email in advance and are not present at the beginning of the session, the session chair will have to make last-minute arrangements and announce the problem to the audience.
All session rooms have been requested to be equipped with an LCD video projector, PC computer with DVD drive, USB hub, Wireless Internet connection, audio for the computer, a projection screen, wireless lavaliere microphone, laser pen (slide advancer and laser pointer), podium, and a wired microphone. (Equipment listed per session room could vary pending room size/inventory.) You can bring your talk on a USB memory stick (also known as USB flash drive) and copy the file (typically powerpoint or PDF) onto the PC before the session starts. See here for Instructions on how to use the laser pen.
A Mac computer will be available on-site on request (first come/first serve). If a speaker is interested in using a Mac for their lecture, please inform the Society Conference Staff at least 4 hours prior to your session start time. Staff will be located at the Society Registration Desk in the Jingshi Hotel Lobby.
You are also welcome to bring your own laptop (with display port), and connect with the session room LCD video projector.
A Speaker and Presenter Testing and Practice Room is located at the Yingdong Conference Hall Building in the Mini Meeting Room (YM) on the 2nd floor. Speakers may test their presentation(s) using a BNU PC computer that is located in this space anytime between 7:00 a.m. – 5:00 p.m. The computer and this space is available on a first come, first serve basis.
The conference center will be providing one PC computer in each presentation room with this software:
Acrobat Reader XI
Mac OS X 10.9.10 (Available upon request)
Presenters who wish to provide handouts for their presentation are responsible for providing their own handouts. Printing onsite is available to attendees: The price of copying in Jingshi Hotel is about 1 RMB per page for copy (5 RMB per page of printing). The front desk staff can assist you directly.
If you prefer to email your information ahead of time, the BNU Campus Printer is available to assist your print needs. Contact: Gang ZHU via email at:firstname.lastname@example.org. The price would be 0.5 RMB per page for copy, and 1 RMB per page of printing. He can send the pages directly to the conference meeting (Jingshi Hotel) for your pick-up. Deadline to take advantage of this service is Thursday, July 9, at 8:00 a.m. CST. NOTE: Payment will need to be arranged with him ahead of time. Thank you.